Internal Communication Plan
How the working group work towards achieve their goal
Introduction
The purpose of this internal communications plan is to ensure clear, consistent, and effective communication within the Core Infrastructure Roadmap working group. This plan outlines the strategies, channels, and methods to be used to keep all stakeholders informed and engaged.
Objectives
Foster a collaborative and inclusive environment.
Ensure transparency and consistency in communication.
Keep all stakeholders informed about organizational goals, changes, and achievements.
Allow asynchronous collaborations to be set up and communicated effectively between working group members to encourage a global community WG.
Promote knowledge sharing and community engagement.
Support the organization’s mission and values.
Key Stakeholders
Communication Channels
Email: Regular updates, newsletters, and important announcements. Mailing list for Working Group.
Instant Messaging: Real-time communication, quick updates, and informal discussions.
Documentation: Documentation, policies, and knowledge base. Google Drive for Working Group.
Video Conferencing: Virtual meetings, webinars, and town halls.
Project Management Tools: Task tracking, project updates, and collaboration.
Portal/Intranet: Centralized hub for all internal resources and news.
Polls and Feedback Forms: Collecting input and feedback from stakeholders.
Communication Strategies
List of communication strategies are updated on the comms and engagement plan linked here:
Regular Community Updates and Announcements
Frequency: Weekly - Fortnightly
Content: Key outputs, Announcements
Responsibility: TBC
Core Infra Roadmap working group Workshop
Frequency: Weekly
Content: Strategic updates, Q&A sessions, and open discussions.
Responsibility: WG Members
Chair Sync Meetings
Frequency: Bi-weekly or as needed
Content: Department-specific updates, project status, and team discussions.
Responsibility: Chairs
Budget/Core Infra Roadmap/TSC Sync Meetings
Frequency: As needed
Content: Project updates, milestones, and collaboration opportunities.
Responsibility: Chairs & Secretaries
Open Core Infra Roadmap Report and general session with Intersect Members
Frequency: Quarterly
Content: Report for the Board, Present the work of WG, General community members Q&A. Mark content that is confidential if needed.
Responsibility : Executive Team
Triage information meetings
Frequency: Quarterly
Content: Present the current state of the triage of the core infrastructure roadmap. Q&A and input from Intersect community members, document to the wider Cardano community on state of Triage.
Responsibility : TBC (Champion assigned to Triage according to our current core infrastructure roadmap flow)
Communication Guidelines
Transparency: Share information openly and honestly.
Clarity: Use clear and simple language.
Consistency: Maintain regular communication schedules.
Inclusivity: Ensure all stakeholders have access to information.
Feedback: Encourage and act on feedback from stakeholders.
Global collaboration: Foster cultural sensitivity and respect in communication, and event scheduling of communication events considering a global community.
Tools and Platforms
Email: Gmail
Documentation: Gitbook, Google Drive
Video Conferencing: Zoom, Google Meet
Project Management: Miro, Google Drive
Intranet: Intersect Website, Knowledge Base
Survey Tools: Google Forms, Doodle Poll
Time Zone Management tools: TBC
Measurement and Evaluation
Surveys: Regular surveys to gather feedback on communication effectiveness.
Metrics: Track email open rates, meeting attendance, and engagement on internal platforms.
Feedback: Regular feedback sessions and suggestion boxes.
Review: Annual review of the communications plan and strategies.
Roles and Responsibilities
Chairs: Owns the roadmap, accountable for the WG direction and achieving its goals
Secretary: Communications and documentation of the group’s proceedings and actions.
SIG Liaison: Meets with all SIG leads and is advocate
TWG Liaison: Meets with all TWG leads and is advocate
CIP Editors Liaison: Meets with the CIP editors and coordinates CIP/CPS information for Triage.
Business Case Liaison: Responsible for gathering data from the platform we have for submitting Business Case documents and aggregating that data for Triage.
Committee and Functions Liaison: Unifying Visions across Committees and Working groups
Research Representative: Expert providing future research and what's coming long-term into the CPS/CIPs
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